Privacy Policy
Effective date: March 16, 2026 · Cal2Bill.com · Operated by ITontheSpot (Ontario, Canada)
The short version
Cal2Bill connects your Outlook calendar to Zoho Books to generate invoices. We read only what we need to do that job. We do not analyse your billing data, profile your clients, or sell anything about your business to anyone — ever.
What we store
We store the minimum required to operate the service:
- Your Microsoft account email address and display name (for authentication)
- Your Zoho Books OAuth tokens (to connect to your Zoho account on your behalf)
- Your Cal2Bill settings: billing rates, calendar categories, tax configuration
- Your subscription status (trial, active, or cancelled)
All data is stored in Cloudflare's KV storage, in data centres consistent with Cloudflare's regional data policies.
What we never store
- Your calendar event contents or descriptions
- Your invoice contents, amounts, or line items
- Your client names or contact information
- Any data from your Zoho Books account beyond what is needed to complete a requested action
We do not log individual requests or retain any record of which invoices you created or for whom.
What we measure
We maintain simple aggregate counters — things like how many invoices were created across all users this month, or how many trial accounts started. These numbers are never linked to individual users and contain no personal or business data. They exist solely to help us understand whether the service is healthy and growing.
Third-party services
Cal2Bill integrates with services you have chosen to connect:
- Microsoft (Outlook / Graph API) — to read your calendar events. Governed by Microsoft's privacy policy.
- Zoho Books — to create invoices in your account. Governed by Zoho's privacy policy.
- Stripe — to process subscription payments. Stripe handles all payment data; Cal2Bill never sees your card details. Governed by Stripe's privacy policy.
- Cloudflare — infrastructure provider. Cloudflare may log request metadata (IP addresses, timestamps) per their standard terms.
We do not use advertising networks, analytics platforms, or any other third-party data services.
Data retention
Your account data is retained for as long as your account is active. If you cancel your subscription, your settings and tokens remain in storage for up to 90 days before being purged, allowing you to reactivate without reconfiguring. You may request immediate deletion at any time by contacting us.
Your rights
You may request a copy of your stored data, correction of any inaccuracies, or deletion of your account at any time by emailing support@cal2bill.com. We will respond within 30 days.
Changes to this policy
If we make material changes to this policy, we will notify active subscribers by email and update the effective date above. Continued use of Cal2Bill after changes take effect constitutes acceptance of the updated policy.
Contact
Questions or requests: support@cal2bill.com
Cal2Bill · Ontario, Canada